This is a step-by-step tutorial showing you how to create a shared drive within Google Drive and how to manage the members and their permissions on that shared drive.

Table Of Contents

Here's how it's done

Create a Shared Drive

Open Google Drive

In your browser navigate to Google Drive (https://drive.google.com)

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Select Shared Drives

On the left, click on Shared Drives.

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Select New

At the top click the "New" Button.

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Name and Create

Enter the name you would like to use for your Shared Drive and click "Create."

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Add Members

This task requires that you have full access to the team drive

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Select the Drive

On the left, click on the Shared Drive that you would like to add members to.

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Select Manage Members

At the top, under the Shared Drive name, (or to the right of the Shared Drive name) click Manage Members.

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Add User(s)

Add the names or emails that you would like added to your Shared Drive.

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Heads Up!

You may need to change the user's access from Content Manager to a lower level. To do so simply click the down arrow next to Content Manager and assign the appropriate access.

You can enter a message on the line that reads Message, this will be sent in an invitation message to the user's email address.

If you don't want to send a notification to the new member's email address, uncheck the Notify people box.

Click Send.

Change Member Permissions

This task requires that you have full access to the shared drive

Select the Drive

On the left, right click the Shared Drive that you would like to alter the users in.

Click on Manage members.

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Set the Permission Level

Next to the member's name, click the down arrow and select their new permission.

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Click Done.

Remove Members

This task requires that you have full access to the team drive

Select the Drive

On the left, right click the Shared Drive that you would like to alter the users in.

Click on Manage members.

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Select Remove member

Next to the member's name, click the Down arrow and select Remove access.

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Click Done.

Wrapping up

This article has detailed how to create a new Google Shared Drive and manage the user's and permissions for that drive. For more information check out the related articles below or contact the Service Center.

Related articles

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